Administrative Assistant

Tower Marketing is looking for an Administrative Assistant with an energetic and professional demeanor to assist our management team with various tasks and projects. This person must have a positive outlook, great attention to detail, and the ability to work in a fast paced environment.

Position Location

Full Time; In Office Location

Top Skills For This Role

• Perform administrative and office support tasks for the team.
• Support management with project start up processes, on-going monitoring of project phasing, client on-boarding processes, and workload capacity management.
• Assist with research and administrative tasks for client projects, as needed.
• Assist Operations team with billing matters, as needed.
• Answer and screen all incoming telephone calls, as well as check voice messages regularly.
• Prepare and tear down meeting rooms as well as welcoming guests for meetings. 
• Maintain inventory and office supplies, submitting to the Operations team for approval.
• Be responsible for professional appearance and cleanliness of the office.
• Collect incoming mail and packages, and distribute appropriately.
• Manage relationships with vendors for office maintenance and upkeep.
• Assist Operations team with Monthly Team Meeting documentation and presentation.
• Support the coordination of company wide events as well as collaborating with company committee leaders for budget assistance and smaller event planning.
• Run occasional errands and perform other tasks as needed by the management team.

Required Software Knowledge / Online Tool Must-Haves

• Experience working with Google Drive and Mac computers.
• Proficient in Google Suite and Apple equivalent.
• Familiarity with Active Collab or similar project management software.
• Experience with QuickBooks Online and basic accounting language.

Top Soft Skills

• Positive and energetic “can-do” attitude.
• Hard-working, extremely punctual, and with a strong attention to detail.
• Ability to multitask and work in a fast paced environment.
• Strong people skills, written and verbal communication, and customer service.

Education, Certifications, And Qualifications

• Associates or Bachelor’s degree in a related field preferred.
• 1+ years experience in an administrative or office assistance type of role.
• Experience in an agency style setting is a plus.